A. Posting of Vacancies
Notices are posted online on the CIRHR website, under ‘About CIRHR,’ ‘Teaching Assistant Job Openings.’ A hard copy is posted on the CUPE bulletin board located outside the student lounge in the basement of the CIRHR building. Notices are also mailed to all incoming and current Ph.D. students.
Notices are posted whenever positions are available, but no later than June 30th for the upcoming fall‐winter session. Sometimes Winter-term positions are posted in late summer or early fall, but no later than October 31st. Summer TA positions are usually posted in February or March, but no later than March 15th. Emergency notices are posted as required.
Notices utilize Appendix C: Job Posting Form, from the CUPE 3092 Unit 1 Collective Agreement.
Notices remain posted for no less than twenty (20) working days before positions are filled. The only exception is if a position becomes vacant unexpectedly, in which case, the position may be filled after posting for fewer than twenty (20) working days, but not fewer than two (2) working days.
A copy of each posting is forwarded to the union by email within three (3) working days of its being posted/distributed. When an emergency posting is made, the union will receive a copy without undue delay.
B. Application Procedures
Candidates must apply by email, and include the information requested in the posting.
1. By whom is the decision to employ teaching assistants made?
Following consultation, the Director confirms all appointments covered by CUPE 3902 Unit 1.
2. Article 16:03 of the Collective Agreement outlines the hiring criteria used when filling positions. How does your department put these criteria into practice?
In accordance with the CUPE 3902 Unit 1 Collective Agreement, the CIRHR hiring criteria are ability, academic qualifications, competence, demonstrable suitability for the position, the University’s need to attract and support excellent students, enrolment or prospective enrolment in our graduate programs, financial need, and, for continuing students, previous satisfactory employment under the provision of the CUPE 3092 Unit 1 Collective Agreement.
The CIRHR puts these criteria into practice by first comparing each applicant’s ability, academic qualifications, competence, and demonstrated suitability for the position. If, by virtue of these criteria, more than one applicant proves qualified for the position, the CIRHR then considers its need to attract and support excellent students, the enrolment and prospective enrolment in our graduate programs, and each qualified applicant’s financial need, including the CIRHR’s commitment to their funding guarantee.
For continuing students, the CIRHR also considers previous satisfactory employment under the provisions of the CUPE 3092 Unit Collective Agreement and any commitments to subsequent appointments that arise under Article 16:06 of that Agreement. Appointments arising from such commitments will be confirmed in advance of posting remaining available positions. Subsequent appointees are given the opportunity to indicate their preferences with regard to subject area. The CIRHR gives consideration to these preferences prior to assigning appointments.
In deciding between two relatively equal candidates, considering all criteria, the CIRHR will hire the candidate with the greater competence.
3. When are applicants advised of the outcome of their applications?
The CIRHR advises all applicants in writing of the outcome of their applications at the earliest possible date. For regularly posted positions, applicants will receive notification no later than three (3) weeks prior to the first day of term (four (4) weeks for Course Instructors).
D. Graduate Student Funding Policy – applies to students in the “funded cohort” only
1. In your department, how do TA appointments fit within the University’s Graduate Student Funding Policy?
Virtually all TA appointments at the CIRHR fit within the University’s Graduate Student Funding Policy.
2. In your department, how many hours of bargaining unit work count towards the funding guarantee in each year of study? Does the number of hours vary with the year in program?
At the CIRHR, 205 hours of bargaining unit work count towards the funding guarantee in a Ph.D. student’s first year, and each subsequent year, of study.
A. Does the department provide appointments beyond the number guaranteed in the collective agreement?
The CIRHR considers all eligible applicants and may or may not provide appointments beyond that guaranteed in the Collective Agreement.
B. Subsequent appointments are guaranteed to certain employees under the collective agreement; how are subsequent appointments assigned?
Subsequent appointments are assigned in advance of posting remaining available positions. For Fall or Winter term appointments, the CIRHR sends out an email in February or March – but no later than April 30th – to all TAs covered by the CUPE 3092 Unit 1 Collective Agreement. The email includes an attached form that must be filled out to indicate their intent to take up a subsequent appointment and their preferred subject area and preferred campus. This form must be returned to the CIRHR within twenty (20) working days. The CIRHR gives due consideration to appointees’ preferences prior to assigning appointments.
For Summer-term appointments, a similar process is undertaken no later than January 15th.
C. Are there any other conditions governing re-appointments?
Failure to reply or to contact the CIRHR regarding any concerns or issues within the designated time frame for return of the form (20 working days) may be interpreted as declining that year’s subsequent appointment.
Last Updated: March 2015